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Access Services


Board of Directors Meeting
Date : Nov-05-2018

Time : 12:00 pm - 3:00 pm
Category : Meeting

BOARD OF DIRECTORS MEETING
Monday, November 5, 2018
Closed Session: 12:00 p.m.
General Session: Immediately Following
The meeting is expected to end by or
before 3:00 p.m.

ACCESS SERVICES HEADQUARTERS
Council Conference Room, 3rd Floor
3449 Santa Anita Avenue
El Monte CA 91731

MISSION STATEMENT
Access Services promotes access to all modes of
transportation and provides quality and safe ADA paratransit
service on behalf of public transit agencies in Los Angeles
County.

  1. CALL TO ORDER
  2. PUBLIC COMMENT WITH RESPECT TO CLOSED SESSION ITEMS
  3. CLOSED SESSION
    • A) CONFERENCE WITH LEGAL COUNSEL: CAL. GOV. CODE §54956.9
      • 1. Anticipated Litigation: Gov. Code §54956.9 (d)(2)
        • (i) A point has been reached where, in the opinion of Access Services Board of Directors, on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against Access Services.

          • 2. Pending Litigation: Gov. Code §54956.9 (d)(1)
            • (i) Litigation, to which Access Services is a party, has been initiated formally.
            • 4. REVIEW & APPROVAL OF MINUTES FROM THE BOARD MEETING ON AUGUST 27, 2018
              5. REPORT FROM EX-OFFICIO BOARD MEMBERS
              6. GENERAL PUBLIC COMMENT
              7. SUPERIOR SERVICE AWARD
              8. CONSENT CALENDAR

              a) Consideration to Approve Revision to No-Show Policy

              b) Consideration to Approve Records Retention Policy and Schedule

              c) Consideration to Approve Modification of Key Performance Indicator

              d) Consideration to Authorize Additional Reimbursement for Free Fare Program to Member Agencies

              e) Consideration to Approve 2019 Board of Directors Meeting Calendar

              f) Consideration to Extend Term and Increase Funds - TAP Card Production Memorandum of Understanding (MOU)

              g) Consideration to Increase Funds and Extend Term for Transitional Voice Communication Services (PO#1004933)

              9. CONSIDERATION TO EXTEND TERM AND INCREASE FUNDS – CUSTOMER SERVICE CENTER CONTRACT (AS-3955)
              10. CONSIDERATION TO APPROVE CONTRACT RATE MODIFICATIONS, INCREASE FUNDS AND EXTEND TERM FOR SOUTHERN REGION SERVICE PROVIDER CONTRACT (AS-2967)
              11. CONSIDERATION TO APPROVE CONTRACT RATE MODIFICATIONS, INCREASE FUNDS AND EXTEND TERM OF EASTERN REGION SERVICE PROVIDER CONTRACT (AS-3421)
              12. WEB BOOKING DEMONSTRATION
              13. UPCOMING BOARD ITEMS
              14. EXECUTIVE DIRECTOR’S REPORT
              15. BOARD MEMBER COMMUNICATION
              16. NEW BUSINESS SUBSEQUENT TO THE POSTING OF THE AGENDA
              17. ADJOURNMENT

              Access Services does not discriminate on the basis of disability. Accordingly, Access Services seeks to ensure that individuals with disabilities will have an equal opportunity to participate in the range of Access Services events and programs by providing appropriate auxiliary aids and services for communications. Primary consideration is given to the request of individuals with disabilities. However, the final decision belongs to Access Services. To help ensure the availability of those auxiliary aids and services you require, please make every effort to notify Access Services of your request at least three (3) business days (72 hours) prior to the meeting in which you wish to utilize those aids or services. You may do so by contacting (213) 270-6000.

              Note: Access Services Board meetings are held pursuant to the Ralph M. Brown Act [Cal. Gov. Code §54950] and are open to the public. The public may view and obtain all written information supporting this agenda provided to the Board both initially and supplementally prior to the meeting at the agency’s offices located at 3449 Santa Anita Avenue, El Monte, California and on its website at http://accessla.org. Documents, including Power Point handouts distributed to the Board members by staff or Board members at the meeting, will simultaneously be made available to the public. Three opportunities are available for the public to address the Board during a Board meeting: (1) before closed session regarding matters to be discussed in closed session, (2) before a specific agendized item is debated and voted upon regarding that item and (3) general public comment. The exercise of the right to address the Board is subject to restriction as to time and appropriate decorum. All persons wishing to make public comment must fill out a goldenrod Public Comment Form and submit it to the Secretary of the Board. Public Comment is generally limited to three (3) minutes per speaker and the total time available for public comment may be limited at the discretion of the Chairperson. Persons whose speech is impaired such that they are unable to address the Board at a normal rate of speed may request that accommodation of a limited amount of additional time from the Chair but only by checking the appropriate box on the Public Comment Form. Granting such an accommodation is at the discretion of the Chair. The Board of Directors will not and cannot respond during the meeting to matters raised under general public comment. Pursuant to provisions of the Brown Act governing these proceedings, no discussion or action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. However, the Board may direct staff to investigate and/or schedule certain matters for consideration at a future Board of Directors Meeting and the staff may respond to all public comments in writing prior to the next Board meeting.

              Alternative accessible formats are available upon request.


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